(865) 448-2246       

  

Dear Camper Families,
 

We are always grateful for the opportunity to partner with your family to provide a positive & memorable summer camp experience for your children. As parents, we understand & appreciate your trust & will never take it for granted.  Keeping our campers & staff as safe as possible is at the heart of all we do.  We look forward to your family being a part of our summer programs in 2021. 


We’d like to share with you the ways we plan to adapt our practices, before and during camp, to mitigate the risk of spreading Covid-19. Please know we will continue to monitor developments in the knowledge, tools, and governmental restrictions related to the pandemic and that the following policies and procedures will be subject to change accordingly.
 
Before Camp:

Here are some of the ways your child’s experience could be different before camp:

  • Out of an abundance of care and precaution, campers with pre-existing conditions for complications with Covid-19 as defined by the CDC are strongly discouraged from attending camp next summer. We will be scanning medical forms to clarify medical conditions before camper check-in.

  • Campers who test positive, show symptoms, or have been exposed to Covid-19 within 20 days of their check-in at camp may not attend and, if more than 20 days, must have a negative test according to CDC guidelines. Camp fees in these cases will be refundable per our refund policies for illness.

  • Should affordable, accurate, rapid testing for Covid-19 become available before summer, we may require a negative test result from each camper during check-in prior to entering camp.

  • A contactless check-in will take place in the front field of camp. We will have staggered arrival times to limit the amount of time camper families may have to wait. All administrative facets of check-in will take place in the front field. We ask that only one adult bring your campers to camp if at all possible. Parents / Guardians will then drive into camp and remain in their cars while campers are assisted by staff in unloading belongings and getting them into their cabins. Families will not be allowed to move campers into cabins or to step out of the car once passing through the camp gate. Families checking in multiple campers will check in all children at one time.

  • Our regular check-in screening will include temperature checks and, as usual, campers who register a temperature of over 100.2 degrees will not be allowed to enter camp. Because of Covid-19, those campers will be required to both have a normal temperature for 24 hours and a negative Covid test to attend the camp session. A rapid test may be administered to campers before entering the camp gates. 

  • Staff will be required to test negative for Covid-19 and will be required to maintain a self-screening log for 20 days prior to their arrival for staff training. It’s likely that once staff arrive on camp in May, they will sequester on camp for the duration of summer. 

 
During Camp

During the camp week a number of proactive mitigation measures and operational changes will be implemented, which may include the following:

  • We have reduced the capacity of our Discovery and Basecamp programs by one-third, meaning typically 8 campers and 2 staff per cabin, to reduce the likelihood of in-cabin exposure allowing us to run camp should Covid conditions warrant this condition. Should positivity rates indicate a lower incidence of disease, and therefore, risk, we may adjust our capacities upward. (Typical summer camp ratios with ACA camps are an 8:1 camper to staff ratio. We will be operating with a 4:1 ratio)

  • We will operate camp in "cohorts”, small groups of campers that stay together during camp activities. This summer our cohort groups will be the same as our cabin groups, allowing us to use the best practice internal method of limiting potential virus spread.

    • This means that all this summer’s living groups will be the same biological gender.

    • Ventilation and spacing will be utilized to minimize exposure of living group "cohort” members who will not be required to wear masks while sleeping or when together in their shared space.

    • Should a camper present with symptoms during camp, that camper, and all campers and staff in the living group, will be isolated and may be sent home. Our refund policy does not allow for a refund in the case of an illness after camp has begun.

    • Use of cabin cohorts will allow us to contact camper families should we learn after camp that a camper was asymptomatically positive while at camp.

  • Typical camp activities involving the assembly of multiple living groups will be altered significantly or eliminated. These changes will include, but not be limited to:

    • Cabin groups will be seated together at a shared table for meals, as usual. Meals will be served in shifts allowing for spacing between living groups.

    • Morning Watch / Worship / Vespers services will happen outside with appropriate spacing between cabin groups, and / or will be done in shifts.

    • Closing Ceremonies / The Nothing Ceremony will not be held.  Parents will be asked to remain in their cars for pickup. Staff will assist campers loading luggage.

  • Campers and staff must wear cloth masks in space shared by cabin groups, when activities require close proximity, and during transition times throughout the day.

  • Camp will adhere to regular and thorough prevention and sanitization measures as necessary, including regular use of spray disinfection in public areas and plexiglass separation for sinks in restrooms and bathhouses.

  • As usual, a member of the Summer Healthcare Team will be on call at all times during camp.
 
After Camp:
  • In the event of a Covid-positive camper or staff member, we will notify those exposed and actively participate in health department contact tracing.

  • We are asking that all families agree to notify us of any Covid-positive diagnosis of their camper or immediate family member in the 10 days following their camp experience so that we can notify our other campers families.

 

We believe that the combination of all these mitigation efforts, plus others we’ll implement behind the scenes, combined with continued increasing societal awareness and responsibility will allow us to operate camp this summer. We fully expect to return to camp in Summer 2021.


If, for any reason we should cancel our summer programs, we will refund deposits and fees we’ve received for cancelled programs.


If you have questions, or would like to chat with someone about camp, please don’t hesitate to contact us.

patrice@campwesleywoods.comdirector@campwesleywoods.com, or call 865-448-2246. 


Thank you for being a part of the Camp Wesley Woods Family, especially during this challenging time. We are looking forward to your child’s return to camp! 

 

Rooted in His Unfailing Love,

Tony Lea, Camp Director       Patrice Lea, Program Director 

 

Access our Covid-19 Mitigation Plan here.


 

Important Note:

We are in the process of updating the information across our website to match the information on this page. This page is the most up-to-date and current information. If there is conflicting information on another part of our website, this page is the most accurate. If you come across conflicting information, please let us know so we can change it. Additionally, all the photos on our website were taken during Summer 2019 or earlier and may not reflect the adapted policies and practices listed above.